Building and Renovating

If you are in need of a new municipal addressing sign, please contact our office: 519-485-0477 or send us an email.

Sign Costs

As per Township of South-West Oxford By-law No. 37-95, the costs associated with the purchasing and posting of a property’s civic numbers are the property owner’s responsibility. The owner must ensure that the sign plate is clearly visible from the road and does not become blocked by surrounding vegetation or otherwise obscured. The owner will be responsible for all costs associated with maintenance and/or replacement when necessary.

Sign Location

• The civic number plate is to be placed on its own post, within 3 meters (10 feet) from the property line and within 3 meters (10 feet) from the edge of the driveway (unobstructed by mailboxes, etc.) perpendicular to the fronting road.
• The plate must be a minimum of 1.5 meters (5 feet) above grade, and a maximum of 2 meters (6 feet, 6 inches) above grade.
• Any variation of this provision is subject to the approval of the Chief Building Official, Public Works Superintendent, or other designated individual.
• Submit a locate request to Ontario One Call before digging to identify any buried utilities: www.ontarioonecall.ca or 1-800-400-2255

For more information, please contact the Building Department: 519-485-0477 ext. 7028

Please be advised that the Township is unable to provide copies of land surveys, as legally, a completed survey belongs to the surveyor. If you require a survey for your property, please contact a local land surveyor, or the lawyer you used when your property was originally purchased (as they may have a copy on file).

Land ownership documents may be found on the provincial website, or through the Oxford County Land Registry Office.

To create an account, complete the following steps:

1. Go to the Cloudpermit site (ca.cloudpermit.com).
2. Click on "create new account" found under the "continue" arrow.
3. Enter your email address.
4. You will then receive an email from Cloudpermit. Open that email to complete the registration process.
5. Next time you visit the Cloudpermit site, login using the email and password you created using the steps above.

 To start an application, complete the following steps:

1. Go to the Cloudpermit site (ca.cloudpermit.com).
2. Click "apply for a permit" in the upper right-hand corner.
3. Create a new project and give it a name (some combination of your address and project type may help you keep track if you are applying for multiple permits).
4. Once you click "next", you can provide the location of where the project will take place. You can find your property by typing in the address, and roll number, or by finding it on a map. Once you have found the correct location, click "next".
5. Select the "Application Type" and "Category" before selecting "Next" again.

Once you have completed the above steps, you will see a summary. If you need to make changes, click "Back". If the information is correct, click "Create".

 Under "General", you will need to complete the following steps:

1. Under "Parties to the Application", you may add email addresses for any other people or companies that should have access to the application.
2. Under "Application Data", indicate what type of work you are doing and the type of building you will be working on. Once you do this, additional forms you need will appear.
3. Click on the forms and enter the required information.

Under "Attachments", you may be required to provide attachments like site plans, architectural drawings, etc.:

1. Click on "Attachments" to see what is required for your project.
2. Upload your items by dragging them into the grey box or by using the "Click Here" button to upload them from your computer.
3. Once you have uploaded the files, select the type of attachment before selecting "Done".

Repeat the steps above for all of the attachments that are required for your application. If at any time you need to change or update the attachments (before submitting your application), you can delete the file by clicking on the garbage can icon and upload it again.

Once you have completed the previous steps, you are ready to sign off on your application. Submit your application to us by completing the following steps:

1. Click the "Sign Off" button at the top right-hand side of the page.
2. Review the items listed and indicate if you agree with the terms.
3. Click "sign off on application" and your application will be submitted to us.

You can download a copy of the sign-off form at the top of the page. After submission, you will receive:

• An email to confirm your application has been submitted.
• Subsequent emails regarding its status.
• An email when your building permit is ready for pickup and how to pay.

As stipulated by the Ontario Building Code, processing a building permit application typically takes between 10 to 30 business days, depending on the size and class of the project.

Residential permit applications may take up to 10 business days to process. Commercial and Industrial building applications may take 20 business days to process.

Please view the Citizen's Guide to Land Use Planning for more information. 

The above timelines are for complete applications. A complete application meets zoning requirements, Building Code, applicable law, and the submitted documents provide all required information.

The Building Department is prepared to provide reasonable assistance to the applicant but will not assist in the laying out of work or acting in the capacity of an engineering or architectural consultant.

You will receive an email when your permit is ready to be picked up. It will advise the current payment options available.

 We offer a variety of payment options, including:

• Telephone and Internet banking.
• EFT (electronic funds transfer).
• Cash, debit, or cheque at the Township Office.

 Once you have received your permit and the work is underway, you will require our Building Inspector to visit your site and sign off on your work at various points in the project.

To determine if your project is ready for inspection, reference the following checklists:

• Pre-Backfill
• Footing
• Framing
• Underground Plumbing
• Above-Ground Plumbing
• HVAC and In-Floor Heating
• Final/Occupancy

To book an inspection, complete the following steps:

1. Login to the Cloudpermit site (ca.cloudpermit.com) and select "Go to Project" under the project requiring an inspection.
2. Select the application by clicking the address. A page will appear with the details of your project's location. At the bottom of that page, you will see the heading "Work & Construction" and a box titled "Inspections".
3. Click on "Show Upcoming Inspections" and select "Request Inspection" under the building element you are ready to have reviewed.
4. Under the "New Inspection Request" that appears, select the date and time you would like to request.
5. You will see the unconfirmed request listed. Once our staff receives your request, you will get an email confirmation for the inspection.

If you need to change the date or time, or cancel the request, select "Modify Request". 

If you would like to book an inspection over the phone during regular office hours, please call our Municipal Office: 519-485-0477.

Please note, inspections for the next business day will not be booked after 12:00 p.m. (noon EST) the previous business day.

The Township's Municipal Office will be closed December 24th to January 1st, re-opening January 2nd at 8:00 a.m. Inspections will not be booked during the closure period.

Building permits are required for the construction or alteration of any building occupying an area greater than ten square metres (108 square feet) consisting of a walk, roof, and floor or a structural system serving the function thereof including all plumbing works, fixtures, and service systems appurtenance thereto.

Permits are required to not only protect yourself and other normal users of the space but to protect the public that may enter into a space or protect future owners and users of the space or building. If a person does work or makes changes to a space or building without a permit; that person, company, or owner may become liable for any future problems or issues that may arise. The process of obtaining a permit is to protect the health and safety of the public for the duration of the building’s life.

This list is not limited to these items only.

• Additional Residential Units (ARUs) - smaller self-contained dwelling units having its own kitchen, bathroom and sleeping area(s) that are attached to, or in an ancillary building on the same property as the primary dwelling. Take our ARU Process Questionnaire to determine if your lot is eligible.
• Detached garage, shed, or accessory structure 108 square feet or greater in size (measured to the outside face of exterior walls).
• Attached garage, carport, shed, or other roof structure of any size.
• Decks greater than 24 inches above grade.
• Finishing the basement of a house or adding a bedroom to the basement.
• Additions to a building.
• Enclosures for swimming pools with a depth of 24 inches or greater (including temporary or inflatable pools).
• Creating a duplex/additional dwelling/apartment (a.k.a. in-law suite, accessory apartment, granny flat, etc.)
• Plumbing fixtures added or relocated.
• Removing a load bearing wall, column, lintel, or beam.
• Re-insulating walls, ceilings, or floors.
• Wood stove or wood burning fireplace.
• Installing a new window or door when increasing the width of the existing opening.
• Retaining wall that is greater than three feet and three inches in height, pending location.
• Solar panels that are mounted to a building.
• Site servicing (water or sewer lines) for all building types.
• New residential dwellings.
• Demolition of a structure greater than 108 square feet in building area, except for farm buildings.
• Tent or a group of tents that is more than 60 square metres (646 square feet) in aggregate ground area, attached to a building, or constructed within three metres (nine feet and 10 inches) of any structure.
• Industrial, commercial, institutional, and multi-residential construction or alterations, or changes of use.
• Backflow prevention device for lawn irrigation systems connected to potable water.
• Farm buildings, including: barns; bins; bunker silos; silos; sheds; etc.

This list is not limited to these items only.

• Structure less than 108 square feet measured from the outside face of the walls (that does not contain plumbing).
• Gas fireplace.
• Fence (must comply with zoning regulations).
• Water softener installations.
• Painting, wallpapering, tiling, carpeting, cabinets, countertops, and similar finish work.
• Door and window replacements (within the existing opening, where no structural members are changed or has no fire resistance rating).
• Installing new shingles on an existing roof.
• Replacing a plumbing fixture (i.e. toilet, bathtub, or sink) with a new fixture in the same location.

Our office uses Cloudpermit software for the preparation and issuance of all building permits in the municipality. Please see the information under the Cloudpermit Software heading for how to apply for a building permit.

• Who Pays for Growth?
• Oxford County Development Charges and Fact Sheet (June 2024)
• Oxford County Development Charges By-law (June 2024)
• FACT SHEET Development Charge Interest Rates (July 2024)
• South-West Oxford Municipal Development Charges By-law (June 2024)