Agendas and Minutes
Council Meetings are held on the first Tuesday of the month starting at 9:00 a.m. and the third Tuesday of the month starting at 6:30 p.m. - with the exception to the meetings in July and August, which are held on the second Tuesday of the month at 9:00 a.m.
Location: In-person, in Council Chambers, at the Township Office unless posted otherwise.
All meetings (unless stated otherwise) will be streamed live on our YouTube channel.
| Council Meeting Date | Time | Agenda | Agenda Summary | Minutes |
Video |
|---|---|---|---|---|---|
|
January 7, 2025 |
9:00 a.m. |
Agenda | Summary | Minutes | |
|
January 21, 2025 |
6:30 p.m. |
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February 4, 2025 |
9:00 a.m. |
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February 18, 2025 |
6:30 p.m. |
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March 4, 2025 |
9:00 a.m. |
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March 18, 2025 |
6:30 p.m. |
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April 1, 2025 |
9:00 a.m. |
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April 15, 2025 |
6:30 p.m. |
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May 6, 2025 |
9:00 a.m. |
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May 20, 2025 |
6:30 p.m. |
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June 3, 2025 |
9:00 a.m. |
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June 17, 2025 |
6:30 p.m. |
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July 8, 2025 |
9:00 a.m. |
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August 12, 2025 |
9:00 a.m. |
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September 2, 2025 |
9:00 a.m. |
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September 16, 2025 |
6:30 p.m. |
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|
October 7, 2025 |
9:00 a.m. |
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October 21, 2025 |
6:30 p.m. |
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November 4, 2025 |
9:00 a.m. |
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November 18, 2025 |
6:30 p.m. |
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December 2, 2025 |
9:00 a.m. |
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December 16, 2025 |
6:30 p.m. |
Please note: 2025 Special Budget meeting dates concerning the 2026 Municipal Budget deliberations will be set in fall, 2025.
| Council Meeting Date | Agenda | Minutes |
|---|---|---|
|
January 9, 2024 - 9:00 a.m. YouTube Live - Part 1 YouTube Live - Part 2 |
Agenda | Minutes |
|
January 23, 2024 - 6:30 p.m. |
Agenda | Minutes |
|
February 6, 2024 - 9:00 a.m. |
Agenda | Minutes |
|
February 20, 2024 - 6:30 p.m. |
Agenda | Minutes |
|
March 5, 2024 - 9:00 a.m. |
Agenda | Minutes |
|
March 19, 2024 - 6:30 p.m. |
Agenda | Minutes |
|
April 2, 2024 - 9:00 a.m. |
Agenda | Minutes |
|
April 16, 2024 - 6:30 p.m. |
Agenda | Minutes |
|
May 7, 2024 - 9:00 a.m. |
Agenda | Minutes |
|
May 21, 2024 - 6:30 p.m. |
Agenda | Minutes |
|
June 4, 2024 - 6:30 p.m. |
Agenda | Minutes |
|
June 18, 2024 - 6:30 p.m. |
Agenda | Minutes |
|
July 9, 2024 - 9:00 a.m. YouTube Live - First Half YouTube Live - Second Half |
Agenda | Minutes |
|
August 13, 2024 - 9:00 a.m. YouTube Live - First Half YouTube Live - Second Half |
Agenda | Minutes |
|
September 3, 2024 - 9:00 a.m. |
Agenda | Minutes |
|
September 17, 2024 - 6:30 p.m. Agenda Includes Ward Boundary Review Public Meeting starting at 6:50 p.m. |
Agenda | Minutes |
|
October 1, 2024 - 9:00 a.m. |
Agenda | Minutes |
|
October 15, 2024 - 6:30 p.m. |
Agenda | Minutes |
|
November 5, 2024 - 9:00 a.m. |
Agenda | Minutes |
|
November 12, 2024 - 6:30 p.m. *2025 Special Budget Meeting |
Agenda | Minutes |
|
November 19, 2024 - 6:30 p.m. |
Minutes | |
|
November 26, 2024 - 9:00 a.m. *2025 Special Budget Meeting |
Agenda | Minutes |
|
December 3, 2024 - 9:00 a.m. |
Agenda | |
|
December 17, 2024 - 6:30 p.m. |
Agenda | Minutes |
Correspondence to Council can be sent to the Township Office, 312915 Dereham Line, Mount Elgin ON, NOJ 1N0 to the attention of the Clerk or e-mailed to: clerk@swox.org
If you have a concern or need a decision of Council on a particular matter, you have the right to appear as a delegation at a meeting with Councillors to discuss your concerns.
If you have a concern about something happening in the Township, contact Township Staff to discuss the issue before registering as a delegation. Some concerns can be addressed by staff without having to go to Council for a decision and may lead to more rapid resolution of your concerns.
If your issue cannot be resolved by staff, staff can then advise you of the next steps to address your concerns, which may include appearing before Council.
Anyone who wishes to make a presentation to Council is required to complete a Delegation Request Form. If there are multiple delegates wishing to address an issue, the Clerk may encourage them to select one spokesperson to present their views within the allotted time frame. Any documentation to be presented should be delivered to the Township by the Wednesday prior to the meeting for inclusion in the distributed Council Agenda package. Please note that correspondence intended for Council is generally received as public information which is subject to the Municipal Freedom of Information and Protection of Privacy Act. Any person submitting correspondence shall advise the Clerk of any confidential items and the general nature of the confidentiality.
Delegations are generally scheduled for up to 15 minutes. Following parliamentary rules of procedure, as a delegation, you should not speak disrespectfully of any person, use offensive words, speak on any subject other than the subject for which you have received approval, disobey any decision of the Mayor, or enter into cross debate with other delegations, staff, or Members of Council.