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Bids and Tenders

Purchasing and Procurement

The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs.  When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.  

We do not discriminate in favour of any particular type of supplier.  When examining prices, quotes and tenders, consideration is given to several factors, including price, quality, performance, services offered and delivery.

Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services.  The Township's procurement procedures are determined by the Purchasing By-Law (No.56-2015) which has been approved by Township Council and is mandatory for all Township Departments.

Policies and Notices

Health and Safety

All contractors performing work on Township owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities & Duties Tendered".  Before performing any work for the Township on Township owned lands, successful bidders must submit a signed copy of Procedure #25.

Surplus Land

The Township is required under Section 270 of the Municipal Act to adopt and maintain policies with respect to its sale and disposition of land.  The Township's Surplus Land Policy (By-Law No. 42-2015) was enacted by Council and contains procedures to be followed prior to any sale of municipally owned property.

There is currently no surplus land for sale by the Township.

For Sale/For Bid

Occassionally, the municipality has for sale surplus goods.  In fairness to the Township's ratepayers, the Township endeavors to acheive best value in the sale of all municipally owned items.  

There are currently no items for sale or bid at this time.

Bids and Tenders

Request for Tender: Agricultural Boom Arm Mower

This request for tender is for the supply, installation and delivery of one (1) boom mower to be installed on a 2020 John Deere 6120e tractor supplied by the Township. Transportation of the tractor and delivery of completed unit shall be at the cost of the bidder. F.O.B. Township works yard at 312917 Dereham Line Mt. Elgin ON.

Information to Bidders:

  1. The Township reserves the right to accept or reject any and/or all bids. The lowest or any tender may not necessarily be accepted.
  1. The Township reserves the right to cancel any order if delivery is not made within specified time.
  1. A sealed envelope shall be used when submitting a bid. A return address, project number, closing date, and closing time shall appear on the envelope.
  1. The tractor that the boom mower is to be mounted on is a 2020 John Deere 6120e with a modular frame Tiger mid mount extreme duty flail mower. If the boom mower cannot be mounted on the modular frame it is not to interfere with the flail mower in anyway.
  1. The Tender document will be publicly advertised on the Township’s website. Only documents posted on the Township’s website are to be considered the “official” documents.  The Township accepts no responsibility for the accuracy of information found on other websites.  Bid documents are only published on the Township’s website.
  1. Quote MUST be bid, H.S.T., EXTRA, F.O.B. Works Department 312915 Dereham Line. Mt. Elgin On. N0J 1N0.
  1. The bid process is being carried out as outlined in the Township’s Purchasing policy. A copy of the policy is available on the Township’s website or can be requested by contacting the Township’s Treasurer Diane Larder.  
  1. A bid may be withdrawn at any time up to the official closing time by letter bearing the same signature as in the bid submitted to the Public Works Superintendent or Clerk.
  1. Sealed bids, plainly marked as to contents and addressed to:

Mr. Adam Prouse, Public Works Superintendent

Township of South-West Oxford

312915 Dereham Line

Mt.Elgin ON N0J 1N0

Closing Date:

Sealed bids will be accepted no later than 11:00 am (local time) on Friday January 29, 2021 at the municipal office located at 312915 Dereham line Mt. Elgin ON. Any and all bids received after the closing date and time will not be accepted and will remain unopened*

*Please note that due to the current COVID-19 restrictions, bidders must call the municipal office at 519-485-0477 to set up a time to deliver their bid to the municipal office. 

View the tender documents.


Municipal Contacts
Chief Administrative Officer (CAO)
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Vacant
Phone: 519-485-0477 
Email: revenueofficer@swox.org
 
Chief Building Official (CBO)
Vacant
Phone: 519-485-0477 
Email: building@swox.org
Building Inspector
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Administrative Assistant - Building
Deb Dawson
Phone: 519-485-0477 Ext. 228
Email: building@swox.org
 
Development Planner
Community and Strategic Planning Office,
County of Oxford

Christie Basalle, M.Pl
Phone: 519-539-9800 Ext. 3208
Email: cbasalle@oxfordcounty.ca
By-Law Enforcement Officer
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Drainage
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Vacant
Phone: 519-485-0477
Email: revenueofficer@swox.org
 
Payroll Administrator
Brooke Crane
Phone: 519-485-0477 Ext. 226
Email: payroll@swox.org
 
Administrative Assistant
Laura Pickersgill
Phone: 519-485-0477 Ext. 221
Email: generaladmin@swox.org
 
Fire Chief & CEMC
Jeff VanRybroeck
Phone: 519-485-0477 Ext. 257
Email: fireChief@swox.org
 
Works Superintendent
Bill Freeman
Phone: 519-485-0477 Ext. 260
Email: bfreeman@swox.org
 
Foreman
Larry Hughes
Phone: 519-485-0477 Ext. 258
Email: lhughes@swox.org
 
Lead Hand
Adam Prouse
Phone: 519-485-0477 Ext. 258
Email: aprouse@swox.org
 
Chief Administrative Officer
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 

Township of South-West Oxford

Located in South Western Ontario, in the South West section of Oxford County and serves as a regional centre for industry, commerce and recreation.

The Township oversees 87,588 acres with a population of 7,544 and we have Canada’s busiest highway in our front yard! With a rich agricultural heritage, please stop by and enjoy our diverse Township. 

The Township’s mission is be "a leader in the development and delivery of municipal services for the growth and well being of our community"

Contact Us

312915 Dereham Line
Mt. Elgin, On N0J 1N0
Hours: Monday – Friday 
8:30 am to 4:30 pm
Phone: 519-877-2702 / 519-485-0477
Fax: 519-485-2932

Copyright © 2019 SWOX, All rights reserved