Bids and Tenders

Purchasing and Procurement

The Township of South-West Oxford operates on the basis that competitive markets will provide taxpayers with the best products and services available to meet our needs.  When Township projects need to be completed by outside companies, the Township of South-West Oxford is committed to selecting suppliers that offer the best quality and value for the services they are providing.  

We do not discriminate in favour of any particular type of supplier.  When examining prices, quotes and tenders, consideration is given to several factors, including price, quality, performance, services offered and delivery.

Section 270 of the Municipal Act mandates that a municipality must adopt and maintain policies with respect to its procurement of goods and services.  The Township's procurement procedures are determined by the Purchasing By-Law (No.56-2015) which has been approved by Township Council and is mandatory for all Township Departments.

Policies and Notices

Health and Safety

All contractors performing work on Township owned property are required to review Township Health and Safety Procedure #25 - "Contractor's Responsibilities & Duties Tendered".  Before performing any work for the Township on Township owned lands, successful bidders must submit a signed copy of Procedure #25.

Surplus Land

The Township is required under Section 270 of the Municipal Act to adopt and maintain policies with respect to its sale and disposition of land.  The Township's Surplus Land Policy (By-Law No. 42-2015) was enacted by Council and contains procedures to be followed prior to any sale of municipally owned property.

There is currently no surplus land for sale by the Township.

For Sale/For Bid

Occassionally, the municipality has for sale surplus goods.  In fairness to the Township's ratepayers, the Township endeavors to acheive best value in the sale of all municipally owned items.  

There are currently no items for sale or bid at this time.

Bids and Tenders

Request for Tender: Graydon Municipal Drain 2019

Sealed tenders will be received by the Clerk of the Township of South-West Oxford the municipal office (312915 Dereham Line, Mt. Elgin, Ontario) until Wednesday, July 3rd, 2019 at 12:00 noon, local time.

  1. A certified cheque in the amount of $6,000 is required as Tender. 
  2. Further information and particulars are available at the office of the Engineers: Dietrich Engineering Limited, 10 Alpine Court, Kitchener, ON  N2E 2M7 (519) 880-2708
  3. The contractor shall return a completed copy of the scope of work along with the completed form of tender and agreement to the Township. For complete scope of work, see Plan, Profile, Specifications and Special Provisions portion of the tender documents. 
  4. This drain shall be constructed in accordance with the latest applicable "Specifications for the Construction of Municipal Drainage Works". 
  5. The contractor shall supply all labour, equipment and materials to complete the drainage works as shown on the Plan and described in the Specifications. The contractor shall include in the tender price all applicable Federal and Provincial Sales Taxes. 
  6. Tenders shall be made on a lump sum basis on the forms provided for the completed works. Acceptance of the tender by the Township shall constitute a formal and binding contract when signed by the Township officials. 
  7. Lowest or any tender not necessarily accepted. 

View the tender documents


Municipal Contacts
Chief Administrative Officer (CAO)
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Vacant
Phone: 519-485-0477 
Email: revenueofficer@swox.org
 
Chief Building Official (CBO)
Vacant
Phone: 519-485-0477 
Email: building@swox.org
Building Inspector
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Administrative Assistant - Building
Deb Dawson
Phone: 519-485-0477 Ext. 228
Email: building@swox.org
 
Development Planner
Community and Strategic Planning Office,
County of Oxford

Christie Basalle, M.Pl
Phone: 519-539-9800 Ext. 3208
Email: cbasalle@oxfordcounty.ca
By-Law Enforcement Officer
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Drainage
Jason Brunt
Phone: 519-485-0477 Ext. 233
Email: jbrunt@swox.org
 
Treasurer
Diane Larder
Phone: 519-485-0477 Ext. 224
Email: dlarder@swox.org
 
Revenue Officer
Vacant
Phone: 519-485-0477
Email: revenueofficer@swox.org
 
Payroll Administrator
Brooke Crane
Phone: 519-485-0477 Ext. 226
Email: payroll@swox.org
 
Administrative Assistant
Laura Pickersgill
Phone: 519-485-0477 Ext. 221
Email: generaladmin@swox.org
 
Fire Chief & CEMC
Jeff VanRybroeck
Phone: 519-485-0477 Ext. 257
Email: fireChief@swox.org
 
Works Superintendent
Bill Freeman
Phone: 519-485-0477 Ext. 260
Email: bfreeman@swox.org
 
Foreman
Larry Hughes
Phone: 519-485-0477 Ext. 258
Email: lhughes@swox.org
 
Lead Hand
Adam Prouse
Phone: 519-485-0477 Ext. 258
Email: aprouse@swox.org
 
Chief Administrative Officer
Mary Ellen Greb
Phone: 519-485-0477 Ext. 225
Email: cao@swox.org
 
Clerk
Lisa VanderWallen
Phone: 519-485-0477 Ext. 223
Email: clerk@swox.org
 

Township of South-West Oxford

Located in South Western Ontario, in the South West section of Oxford County and serves as a regional centre for industry, commerce and recreation.

The Township oversees 87,588 acres with a population of 7,544 and we have Canada’s busiest highway in our front yard! With a rich agricultural heritage, please stop by and enjoy our diverse Township. 

The Township’s mission is be "a leader in the development and delivery of municipal services for the growth and well being of our community"

Contact Us

312915 Dereham Line
Mt. Elgin, On N0J 1N0
Hours: Monday – Friday 
8:30 am to 4:30 pm
Phone: 519-877-2702 / 519-485-0477
Fax: 519-485-2932

Copyright © 2019 SWOX, All rights reserved